COACHES & TEAM PARENTS

        I.            Statement

The DAYAA Board voted to participate in a manager/coaches screening program starting with our 2011 season. Criminal background screening on managers/coaching applicants will be conducted by a screening committee in an effort to protect the children who participate in organized baseball/softball and related activities associated with DAYAA.

      II.            Definitions

DAYAA recognizes a manager/coach is any person who leads and instructs players at practices and/or games – or portions of practices and/or games for Baseball and/or any Softball in-house or Travel team.

The manager/coaching application and background check is mandatory, no exceptions.

    III.            Procedure

The DAYAA Baseball and Softball screening committee consists of the Vice-President, Secretary and Treasurer and is facilitated by the President. Only members of the screening committee will discretely review background check information to determine manager/coaching eligibility. All information is strictly confidential and will not be made public under any circumstances.

Based on the current Pennsylvania state law, DAYAA is requiring that all volunteer managers, coaches and team parents obtain (on their own) and submit the following clearances to the screening committee: (Beginning August 25, 2015 all volunteers will be required to obtain certification every 60 months)

PA State Police Criminal Record Check (FREE for unpaid volunteers) – https://epatch.pa.gov/home

Child Abuse History Check (FREE for unpaid volunteers) – https://www.compass.state.pa.us/cwis/public/home

Act 24 Arrest/Conviction Report and Certification Form (must be completed each new season) - Act 24 Form

NOTE: All Manager and Coaching applications for Major, Minor, Tee Ball, Softball and Legion programs will be reviewed and approved/dis-approved by the Officers and Board of Directors. If you become a Manager or a Coach in any of our programs it is strongly recommended that you attend the monthly board meetings. All applicants and active coaches are required to immediately notify the screening committee following an arrest and/or conviction of any of the listed offenses in section 6344(c)(2) of the PA Child Protective Services Law

Team Parents play a pivotal role within our organization serving as liaisons, organizers, and sources of information. As a result, Team Parents are required to obtain the same clearances as coaches. 

Team Parents work closely with their league’s coordinator to:

• Serve as the primary point of contact for fundraisers. Team Parents are responsible for the distribution and collection of fundraising materials from their respective teams. This responsibility includes tracking, collecting, and turning in payment on or before the due date set by the league. Team Parents should be proactive in sending reminders to parents and answering questions as they arise.

• Distribute photo forms. Team Parents are responsible for the distribution of photo forms and answering any questions that may arise. Team Parents should send out an address for the location of the photos when it is determined as well as a reminder text the day of.

Team Parents also work proactively with the coaching staff to assist with things like:

• Sending the address to away games ahead of time.

• Finding a parent to run the scoreboard for each home game (the home team runs the board). Team Parents should know how to run the board so they can show others how to do it. Our league coordinators and trustees would be happy to show you how.

• Team Parents may also be asked to assist with different things related to the kids. These details should be worked out with the coach(es) at the start of the season.

We are truly grateful for your interest in serving as a Team Parent. One of our league coordinators will reach out to you after your paperwork has been received.